Quotes from photos and a voice note
Take a few photos while you’re at the job, say what needs doing, and Quotebird drafts the quote from your own price book. You set every price, and nobody writes quotes up at the kitchen table at ten at night.
Coming soon to the App Store and Google Play.
How does a quote from photos work?
Tap the camera button and photograph the job: the first five photos go to the AI. Then say what needs doing in a voice note of up to three minutes, or type it. A measurement helps more than anything, so “worktop run 3.2 m” or “hallway 2 × 5 m” beats a guess from the photos.
Tap Draft the quote. The quote opens straight away and the lines turn up a few seconds later, each one an item from your price book with a quantity and a unit. You can carry on with the quote while it drafts.
Can I quote from photos a customer sends on WhatsApp?
Yes. Save the photos to your phone, add them with Choose from library, and put what the customer told you in the note. The draft’s Worth checking list shows what to ask before the quote goes, so a look at a fuse board or a dripping tap doesn’t always mean a trip out.
On Pro, customers can send them straight to you instead. Put your request link on your website, your Facebook page or the side of the van; they fill in their name, the address, the job and up to ten photos, and it arrives in Quotes as a draft quote with the photos on it. If they agree to an AI draft, the lines are there when you open it.
A consumer unit and two sockets, drafted
Tom Hartley is the London electrician in this site’s screenshots, a demo business we set up for them. He took two photos and recorded eight seconds:
“Replace the consumer unit under the stairs and add two double sockets in the kitchen, above the worktop.”
What the draft listed
- Consumer unit replacementUnder the stairs
- Consumer unit
- Socket installationDouble sockets above the kitchen worktop
- Double socket
- Twin and earth cable (2.5 mm²)
- Testing and certification
What it assumed
- The supply is single phase and the earthing is in good order.
- The new sockets can run from the existing ring circuit.
Worth checking
- Are the kitchen walls plasterboard or solid?
Every line took Tom’s price, with 20% VAT included as his prices are. The twelve metres of cable was the AI’s least certain figure, so that’s the line to confirm before the quote goes.
Who sets the prices, and what about VAT?
You set them. The AI picks items from your price book and estimates the quantities, never the pounds and pence. Each line is the quantity times your own price, and Quotebird works out the VAT and the total. Work your book doesn’t have comes in as No price for you to fill in.
VAT registered? It goes on at each item’s rate, and a switch says whether your prices already include it. Not registered? VAT stays off. Every quantity the AI estimated is marked AI estimate, confirm until you open it, check it and tap Save.
Does it know British trade words?
It works from your price book, and the starter books for electricians, plumbers, decorators, gardeners, cleaners and handymen use British words and metric units. So the draft talks about consumer units, double sockets and twin and earth by the metre, not breaker panels and feet of wire.
What happens to the photos?
Nothing goes to the AI until you agree. When you ask for a draft, the photos and notes go to OpenAI’s AI, which doesn’t train on them and deletes them within 30 days; they may be processed outside the UK and EU under standard contractual clauses. Take only what the job needs, and turn AI drafts off in Settings if you’d rather. See our privacy policy.
What if I’ve no signal?
Take the photos and tap Draft the quote anyway, in a loft or a cellar. The quote waits as Waiting to start and drafts as soon as the photos and voice note have uploaded.
Questions
Does the quote say AI helped?
Yes. A quote drafted with AI prints “This quote was drafted with the help of AI. The business set the prices.”
How good are the quantities?
Good enough to start from, not to send unchecked. A measurement in your note beats the AI’s guess, and a figure in the voice note that sounds wrong comes back as a question, which is why each AI quantity waits for you.
I’m not VAT registered. Does that matter?
No. Sole traders under the threshold use it the same way; VAT just stays off the quote and the invoice.
How many quotes can I draft?
Up to 20 drafts an hour. They come with the Standard and Pro plans, and Write it myself is there when you’d rather not use the AI.
Step by step, with every button
Questions? Write to us at support@quotebird.app.