Estimates from photos, with your province’s taxes
Photograph the furnace, the panel or the leak, say what needs doing, and Quotebird drafts the estimate from your own price list. The province’s taxes go on by themselves, and you check every quantity before it goes.
Coming soon to the App Store and Google Play.
How does it work on a service call?
Tap the camera button and take a few photos; the first five go to the AI. Then say what the job needs in a voice note of up to three minutes, or type a note. A model number or a measurement, like “1-inch filter” or “basement 25 × 30 ft”, tightens the quantities more than another photo would.
Tap Draft the quote. The estimate opens at once and its lines arrive a few seconds later, each an item from your price list with a quantity and a unit. Keep working on it meanwhile.
Can I estimate from photos a homeowner sends?
Yes. Homeowners often send a picture of the furnace’s rating plate or the water heater before you book a visit. Save it to your phone’s photos, add it with Choose from library, and note what they told you. The draft’s Worth checking list then shows what to ask before the estimate goes out.
On the Pro plan, homeowners can send them to you themselves through your request link, in English or French. Put it on your website or social pages; each request lands in Quotes as a draft estimate with the photos, the address and what they need. If they agree to an AI draft, the lines are waiting when you open it.
A furnace call in Ontario, drafted
Mark Kowalski is the HVAC contractor in Ontario behind this site’s screenshots. He took two photos and recorded eight seconds:
“Service the furnace, replace the filter and fit a smart thermostat. The old one’s a dial thermostat in the hallway.”
What the draft listed
- Furnace tune-up
- Air filter replacement
- Air filter
- Smart thermostat installationReplace the dial thermostat in the hallway
- Smart thermostat
What it assumed
- The furnace is a gas forced-air unit with a standard 1-inch filter.
- The thermostat wiring has a C-wire, or one can be run from the furnace.
Worth checking
- Does the customer want a particular thermostat brand?
Every line took Mark’s own rate and Quotebird added 13% HST. The C-wire assumption is the one to confirm on site: it decides whether the thermostat install is the quick one.
Which taxes go on the estimate?
Quotebird adds them, not the AI: GST, HST, PST or QST, as your province charges them. When the estimate becomes an invoice, it shows your GST/HST number and the details the CRA asks for at $100 and at $500.
Selling a furnace, an air conditioner or a water heater? Ontario, British Columbia and Québec limit selling these at the customer’s home, so before such an estimate goes, Quotebird asks what the customer called you for and keeps the answer.
Who sets the prices?
You. The AI chooses items from your price list and estimates the quantities; it never writes an amount. Each line is the quantity times your own rate, and work the list doesn’t have arrives as No price for you to fill in.
Quantities the AI estimated are marked AI estimate, confirm. Open each one, check it and tap Save. Anything still unconfirmed is flagged before you send.
Where do the photos go?
To the AI only once you agree. When you ask for a draft, the photos and notes go to OpenAI’s AI, which doesn’t train its models on them and deletes them within 30 days. Since photos can show a customer’s home, take only what the job needs; AI drafts can be turned off in Settings. Details are in our privacy policy.
Does it work without a signal?
Yes. Take the photos and tap Draft the quote in a mechanical room or at a cottage with no reception. The estimate shows Waiting to start and drafts once the photos and voice note upload.
Questions
Does it work in French for jobs in Québec?
Yes. For a job in Québec the AI writes the title, the line descriptions and its assumptions in French, and the documents go out in French. Voir la page en français.
How close are the AI’s quantities?
They’re a starting point. A measurement in your note beats what the AI sees in a photo, and a number in the voice note that reads oddly comes back as a question. You confirm each one before it counts.
Will the customer know AI helped?
Yes: the estimate prints “This estimate was drafted with the help of AI. The business set the prices.”
Is there a limit?
20 drafts an hour. AI drafts are part of the Standard and Pro plans; Write it myself builds the estimate by hand instead.
Step by step, with every button
Questions? Write to us at support@quotebird.app.