Estimate and invoice app for contractors in Canada
Photograph the job, say what it needs, and Quotebird drafts the estimate from your own price list, with GST or HST, PST and QST worked out for the province.
Coming soon to the App Store and Google Play.
- 7 days free
- iPhone and Android
- GST, HST, PST and QST
From the service call to the paid invoice
Photograph and talk
A few photos and a voice note at the job. Your hands stay free for the work.
Check the draft
Lines and quantities arrive priced from your list, with the province’s taxes added.
Send and get paid
The customer signs and pays the deposit from a link, or taps a card or Interac on your phone.
Made for trades from Victoria to St. John’s
Say what the job needs
“Service the furnace, replace the filter and fit a smart thermostat.” One voice note and a couple of photos, and Quotebird drafts the lines and quantities for you to check. Photos a homeowner sends you work too: add them from your library.
How estimates from photos work
Your price list, your numbers
The AI never sets a price. Every amount is a quantity times your own rate, and the starter price lists for HVAC, plumbing, electrical, painting and roofing are written the Canadian way.
How the price list works
Signed and paid from a link
Your customer opens the estimate, signs it on their phone and pays the deposit by card. Québec customers get it in French.
How homeowners approve and pay estimates online
Estimate to invoice in one tap
Invoices number themselves and carry what the CRA asks for at $100 and at $500. Record cash, cheques and Interac e-Transfers, or take cards and Interac in person with Tap to Pay on iPhone and Android.
How GST/HST invoices work
Provincial rules, already on the paperwork
Each province writes its own consumer law. Quotebird reads the job’s address and adds the notices that province asks for.
GST, HST, PST and QST
Taxes follow the province, and invoices show your GST/HST number and the details the CRA asks for at $100 and at $500. In Québec the QST amount shows at every level.
Ten-day cancellation notices
Direct agreements made at the customer’s home carry Ontario’s statement of rights and British Columbia’s Schedule A notice, word for word.
Furnaces, air conditioners and water heaters
Ontario, British Columbia and Québec limit selling these at the home. Before such an estimate goes, Quotebird asks who called whom and keeps the answer.
Deposit limits
Where a province caps the deposit, as British Columbia does for direct sales, the deposit drops to the limit and the rest waits for later stages.
Québec in French
Estimates, invoices and the customer page go out in French for jobs in Québec, with your RBQ licence number. Quotebird en français.
Quotebird adds the notices and forms to your paperwork; it isn’t legal advice.
And the rest of the job
Deposits and stages
Take a deposit when the estimate is accepted, split a big job into stages, and invoice each stage when it’s done.
How deposits and progress payments workChange orders
Extra work gets its own numbered change order. The customer signs it from the link before you start, and the totals follow.
How change orders workReminders that chase for you
Unpaid invoices get polite email reminders before and after the due date, sent in the daytime where you are. Turn them off for any invoice.
Your logo, your PDFs
Every estimate, invoice and receipt carries your logo and details, and a fixed copy of what you sent is kept.
Help inside the app
Ask how to do something and get an answer from our help pages, with a link to the page.
Your data goes where you go
Export every PDF and a CSV of your records at any time. Delete your account from the app, after the export.
Two plans. Try either free for 7 days.
Standard
$7.99 a month
or $49.99 a year
- Unlimited estimates and invoices
- AI drafts from your photos and voice notes
- A page where customers accept, sign and pay
- Card payments and Tap to Pay into your own Stripe account
- Your logo on every PDF
- 1% platform fee on card payments
Pro
$14.99 a month
or $99.99 a year
- Everything in Standard
- Your own link where customers send you jobs with photos
- 0.5% platform fee on card payments instead of 1%
Card payments your customers make through Quotebird carry the plan's platform fee, on top of Stripe's own fee. Refund in Quotebird and we refund our share too. Payments go straight into your own Stripe account: Quotebird never holds your money. Cash, cheque and bank transfers carry no fee.
Prices in US dollars; the App Store and Google Play show the price where you live. Subscriptions renew until you cancel them in the store, at least 24 hours before they renew. One free trial per store account. Subscribe in our first six months and your plan’s price won’t go up while your subscription renews without a break (Terms of Use, section 4).
Questions Canadian contractors ask
Does it handle GST/HST, PST and QST?
Yes. Taxes follow the province of the job, and invoices show your tax numbers and the details the CRA and Revenu Québec ask for. Quotebird doesn’t file returns for you.
Can customers pay with Interac?
In person, yes: Tap to Pay on iPhone and Android takes Interac debit as well as credit cards. From the link, customers pay by card.
Is there a French version?
Documents for jobs in Québec are in French, and customers there can ask for English. The app’s screens are in English for now. See Quotebird en français.
Does the AI decide what I charge?
No. It suggests the lines, quantities and units from your photos and notes. Prices come from your own price book, and Quotebird works out tax and totals itself. You check every estimate before it goes.
What happens to my job photos?
When you ask for an AI draft, the photos and voice notes for that estimate go to our AI provider to suggest the lines. It doesn’t use them to train its models, and you switch AI drafting on yourself. More in our privacy policy.
Do I need a Stripe account?
Only to take card payments. You can send estimates and invoices and record cash and bank transfers without one. Quotebird opens the Stripe account for you from your profile, and the money goes straight to you.
Does it work without signal?
Yes. Everything but sending saves on your phone: write the estimate in a basement or a loft, and it sends and syncs when you’re back online.
Can I bring my customers from another app?
Yes. Import your customers and price list from a CSV file exported from another app or a spreadsheet, and export every PDF and your records whenever you like.
Is there a plan for teams?
Not yet. Quotebird is built for the person running the jobs. Team features are on the way; you can ask to hear about them in the app.
Questions? Write to us at support@quotebird.app.