Quote and invoice app for tradesmen
Photograph the job and say what needs doing. Quotebird drafts the quote line by line from your own prices, adds VAT if you’re registered, and your customer accepts and pays from a link.
Coming soon to the App Store and Google Play.
- 7 days free
- iPhone and Android
- VAT invoices
From the first visit to the paid invoice
Snap and talk
Photos and a voice note while you’re still at the job. No quotes written at the kitchen table.
Check the draft
Lines and quantities arrive priced from your own price book. Change anything before it goes.
Send and get paid
Your customer accepts and pays the deposit from a link. The quote turns into the invoice in one tap.
Built for tradesmen, from the quote to the last payment
Say it once, get the quote
“Replace the consumer unit and add two double sockets in the kitchen.” Say it, add a few photos, and Quotebird drafts the lines and quantities for you to check. Photos a customer sends on WhatsApp work too, straight from your library.
How quotes from photos work
Your prices, never the AI’s
Every amount is a quantity times your own price; the AI only suggests the work. Starter price books for electricians, plumbers, decorators, gardeners, cleaners and handymen use British words and metric units.
How the price book works
Accepted and paid from a link
Your customer opens the quote on their phone, accepts it and pays the deposit by card. No app and no account for them, and you know the moment it’s paid.
How customers accept and pay from a link
Quote to invoice in one tap
Invoices number themselves in order and are never deleted, only voided or credited. Record cash, cheques and bank transfers, take cards on the doorstep with Tap to Pay on iPhone and Android, and let reminders chase late payers.
How VAT invoices work
VAT and consumer law, done properly
Most quotes are agreed in the customer’s home, and that brings rules with it. Quotebird puts them on the paperwork for you.
VAT invoices HMRC recognises
Your VAT number and the tax point on every invoice; above £250, each line’s VAT rate and its price before VAT, as a full VAT invoice needs. Not registered? VAT stays off.
The 14-day right to cancel
Quotes agreed away from your premises carry the cancellation information and the model cancellation form the Consumer Contracts Regulations ask for, before the customer is bound.
Starting inside the 14 days
If the customer wants the work to start sooner, they ask for it and sign on your phone before you start, and a copy goes to them by email.
Refunds on time
If a customer cancels from the link, you refund them in one tap, and Quotebird reminds you of the 14-day refund deadline.
Quotebird adds the information and forms to your paperwork; it isn’t legal advice.
And the rest of the job
Deposits and stages
Take a deposit when the quote is accepted, split a big job into stages, and invoice each stage when it’s done.
How deposits and stage payments workChange orders
Extra work gets its own numbered change order. The customer signs it from the link before you start, and the totals follow.
How variations workReminders that chase for you
Unpaid invoices get polite email reminders before and after the due date, sent in the daytime where you are. Turn them off for any invoice.
Your logo, your PDFs
Every quote, invoice and receipt carries your logo and details, and a fixed copy of what you sent is kept.
Help inside the app
Ask how to do something and get an answer from our help pages, with a link to the page.
Your data goes where you go
Export every PDF and a CSV of your records at any time. Delete your account from the app, after the export.
Two plans. Try either free for 7 days.
Standard
$7.99 a month
or $49.99 a year
- Unlimited quotes and invoices
- AI drafts from your photos and voice notes
- A page where customers accept, sign and pay
- Card payments and Tap to Pay into your own Stripe account
- Your logo on every PDF
- 1% platform fee on card payments
Pro
$14.99 a month
or $99.99 a year
- Everything in Standard
- Your own link where customers send you jobs with photos
- 0.5% platform fee on card payments instead of 1%
Card payments your customers make through Quotebird carry the plan's platform fee, on top of Stripe's own fee. Refund in Quotebird and we refund our share too. Payments go straight into your own Stripe account: Quotebird never holds your money. Cash, cheque and bank transfers carry no fee.
Prices in US dollars; the App Store and Google Play show the price where you live. Subscriptions renew until you cancel them in the store, at least 24 hours before they renew. One free trial per store account. Subscribe in our first six months and your plan’s price won’t go up while your subscription renews without a break (Terms of Use, section 4).
Questions tradesmen ask
Do I need to be VAT registered?
No. Sole traders and companies below the threshold send quotes and invoices without VAT. Add your VAT number when you register, and invoices start showing VAT the way HMRC asks.
What is the 14-day cancellation period?
When a quote is agreed in the customer’s home, the customer can usually cancel within 14 days. Quotebird adds the cancellation information and form to the quote, and records the customer’s request if they want you to start sooner.
Does the AI decide what I charge?
No. It suggests the lines, quantities and units from your photos and notes. Prices come from your own price book, and Quotebird works out tax and totals itself. You check every quote before it goes.
What happens to my job photos?
When you ask for an AI draft, the photos and voice notes for that quote go to our AI provider to suggest the lines. It doesn’t use them to train its models, and you switch AI drafting on yourself. More in our privacy policy.
Do I need a Stripe account?
Only to take card payments. You can send quotes and invoices and record cash and bank transfers without one. Quotebird opens the Stripe account for you from your profile, and the money goes straight to you.
Does it work without signal?
Yes. Everything but sending saves on your phone: write the quote in a basement or a loft, and it sends and syncs when you’re back online.
Can I bring my customers from another app?
Yes. Import your customers and price list from a CSV file exported from another app or a spreadsheet, and export every PDF and your records whenever you like.
Is there a plan for teams?
Not yet. Quotebird is built for the person running the jobs. Team features are on the way; you can ask to hear about them in the app.
Questions? Write to us at support@quotebird.app.