Quote and invoice app for Kiwi tradies
Take a few photos, say what needs doing, and Quotebird drafts the quote from your own prices, GST included. The customer accepts and pays from a link, and you’re on to the next job.
Coming soon to the App Store and Google Play.
- 7 days free
- iPhone and Android
- GST by IRD’s rules
From the first look to the paid invoice
Snap and talk
A few photos and a voice note while you’re on site.
Check the draft
The lines come back priced from your own price book, GST included.
Send and get paid
The customer accepts and pays from a link, or taps their card on your phone.
Made for Kiwi tradies
Say what the job needs
“Fix the leaking valve on the hot water cylinder and replace the kitchen mixer.” Quotebird drafts the lines and quantities from your voice note and photos, including the ones a customer sends you, added from your library.
How quotes from photos work
Your prices, never the AI’s
Every amount comes from your own price book; the AI only suggests the work. Starter price books use New Zealand words and metric units.
How the price book works
Accepted and paid from a link
Your customer opens the quote on their phone, accepts it and pays by card. Nothing for them to install.
How customers accept and pay from a link
Quote to invoice in one tap
Invoices number themselves and are never deleted, only voided or credited. Record cash and bank transfers, or take cards on site with Tap to Pay on iPhone and Android.
How GST invoices work
GST and the Fair Trading Act, taken care of
New Zealand’s rules are fewer, but they bite when you miss them. Quotebird puts them on the paperwork.
Taxable supply information
Invoices follow IRD’s rules: your GST number from $200, and the buyer’s name and a contact detail over $1,000. Prices include GST.
Uninvited direct sales
For a sale over $100 that you started at the customer’s door or by phone, Quotebird prints the front page the Fair Trading Act asks for and holds payment for the 5 working days.
Cancelled in time
The front page tells the customer how to cancel: by phone, by email or at your address. If they paid by card, you refund it from the payment in Quotebird.
Quotebird adds the information to your paperwork; it isn’t legal advice.
And the rest of the job
Deposits and stages
Take a deposit when the quote is accepted, split a big job into stages, and invoice each stage when it’s done.
How deposits and stage payments workChange orders
Extra work gets its own numbered change order. The customer signs it from the link before you start, and the totals follow.
How variations workReminders that chase for you
Unpaid invoices get polite email reminders before and after the due date, sent in the daytime where you are. Turn them off for any invoice.
Your logo, your PDFs
Every quote, invoice and receipt carries your logo and details, and a fixed copy of what you sent is kept.
Help inside the app
Ask how to do something and get an answer from our help pages, with a link to the page.
Your data goes where you go
Export every PDF and a CSV of your records at any time. Delete your account from the app, after the export.
Two plans. Try either free for 7 days.
Standard
$7.99 a month
or $49.99 a year
- Unlimited quotes and invoices
- AI drafts from your photos and voice notes
- A page where customers accept, sign and pay
- Card payments and Tap to Pay into your own Stripe account
- Your logo on every PDF
- 1% platform fee on card payments
Pro
$14.99 a month
or $99.99 a year
- Everything in Standard
- Your own link where customers send you jobs with photos
- 0.5% platform fee on card payments instead of 1%
Card payments your customers make through Quotebird carry the plan's platform fee, on top of Stripe's own fee. Refund in Quotebird and we refund our share too. Payments go straight into your own Stripe account: Quotebird never holds your money. Cash, cheque and bank transfers carry no fee.
Prices in US dollars; the App Store and Google Play show the price where you live. Subscriptions renew until you cancel them in the store, at least 24 hours before they renew. One free trial per store account. Subscribe in our first six months and your plan’s price won’t go up while your subscription renews without a break (Terms of Use, section 4).
Questions Kiwi tradies ask
Do I need to be GST registered?
No. Without a GST number, invoices leave GST off. Add it when you register, and invoices show what IRD asks for at each amount.
What counts as an uninvited direct sale?
A sale you started at the customer’s home or by phone, without them inviting you, worth more than $100. The customer can cancel within 5 working days, and you can’t insist on payment in that time.
Does the AI decide what I charge?
No. It suggests the lines, quantities and units from your photos and notes. Prices come from your own price book, and Quotebird works out tax and totals itself. You check every quote before it goes.
What happens to my job photos?
When you ask for an AI draft, the photos and voice notes for that quote go to our AI provider to suggest the lines. It doesn’t use them to train its models, and you switch AI drafting on yourself. More in our privacy policy.
Do I need a Stripe account?
Only to take card payments. You can send quotes and invoices and record cash and bank transfers without one. Quotebird opens the Stripe account for you from your profile, and the money goes straight to you.
Does it work without signal?
Yes. Everything but sending saves on your phone: write the quote in a basement or a loft, and it sends and syncs when you’re back online.
Can I bring my customers from another app?
Yes. Import your customers and price list from a CSV file exported from another app or a spreadsheet, and export every PDF and your records whenever you like.
Is there a plan for teams?
Not yet. Quotebird is built for the person running the jobs. Team features are on the way; you can ask to hear about them in the app.
Questions? Write to us at support@quotebird.app.