Your price list, on every estimate
Put your rates in once and every estimate is priced from them. Start from your trade’s Canadian list, set your hourly rate, and let Quotebird add the province’s taxes. The AI chooses items from your list; the amounts are yours.
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What goes on an HVAC or plumbing price list?
Whatever you bill for: labour, parts and materials, and other charges like a permit fee or haul-away. In Quotebird it lives on the Price book tab, and each item has a name, a unit, a price, a type (Labour, Material or Other) and a Taxable switch.
Keep the work and the part as two items, the way the HVAC starter list does: Capacitor replacement and Capacitor, Smart thermostat installation and Smart thermostat. Estimates then show the labour and the part on lines of their own, and a parts price can move without touching your labour rate.
Can I start from a ready-made list?
Yes. On an empty Price book tab, tap Choose your trade: HVAC, plumbing, electrical, painting, roofing, landscaping, handyman, cleaning, pressure washing or auto repair, 30 to 80 items each, spelled the Canadian way (Labour, Colour consultation). Your hourly rate goes on the hourly labour items; the rest start without a price.
The lists use the units the trades buy in, square and linear feet, gallons and pounds: refrigerant is by the pound, ductwork by the linear foot. Metric units are in the Unit list too.
A furnace call, priced from Mark’s list
Mark Kowalski runs the Toronto HVAC business in this site’s screenshots, a demo we set up for them. His list began as the 41-item HVAC starter with his $110 hourly rate. On a furnace call the AI chose five items, and each brought Mark’s own price:
Labour
- Furnace tune-up$169.00
- Air filter replacement$35.00
- Smart thermostat installation$149.00, replacing the dial thermostat in the hallway
Parts
- Air filter$28.00
- Smart thermostat$249.00
That’s $630.00 before tax. Every item was Taxable, so Ontario’s 13% HST added $81.90 for a total of $711.90. When filter prices go up, Mark changes Air filter once, and the estimates already sent stay as they were.
Which taxes go on each item?
The province’s, through the estimate. Every item starts Taxable, and the estimate’s Taxes set the rate: HST 13% in Ontario, GST 5% and QST 9.975% in Québec, GST plus PST where a province charges one. Turn Taxable off on an item you don’t charge tax on.
Quotebird adds your province’s rates the first time you create an estimate. In Saskatchewan, PST 6% starts on. In British Columbia, PST 7% is in your list but starts on only for auto repair. In Manitoba, RST 7% starts on for plumbing, electrical, HVAC and auto repair. Settings → Tax rates changes any of them.
Will the AI price the job for me?
No. When you draft from photos, the AI reads your item names, units and types, never the prices. It picks items and quantities; each line is the quantity times your rate. If it measures ductwork in metres, Quotebird converts the quantity to the linear feet your item uses.
Work your list doesn’t have arrives as No price and adds nothing to the total. Give it a price and tap Save, and Quotebird asks whether to Save to price book for next time or keep it for Only this estimate.
What happens to my estimates when my rates change?
Nothing you’ve sent changes. Edit an item’s price and new estimates take it, as do drafts you add the item to, while sent estimates and invoices keep theirs. Items you no longer offer go to Archive: hidden from the list, from new estimates and from the AI, and back with Restore. They’re never deleted, because sent paperwork may name them.
Can I bring my price list from another app?
Yes, as a CSV file with a header row, from Joist, Excel, Numbers, Google Sheets or anything that exports CSV. Go to Settings → Import customers and items and choose Price book. Quotebird matches the columns by name for you to check; Kind takes Labour or Material and Taxable takes yes or no. Up to 5,000 rows a file.
Questions
Is there a French price list for Québec?
A business based in Québec gets its starter list in French, with an optional English name on each item. On any Québec job, Quotebird warns before sending if an item name looks English. Voir la page en français.
Can I price in metres instead of feet?
Yes. Any item can use a metric or an imperial unit. The starter lists use feet, gallons and pounds because Canadian trades mostly price in them.
Do I need a price on every item?
No. Items without one show No price and add nothing until you set it, so you can price the list as the calls come in.
Can I get my list out again?
Yes. Settings → Export your data gives you a zip with every PDF you sent and price-book.csv, archived items included.
Step by step, with every button
Questions? Write to us at support@quotebird.app.