Your price book, for tradesmen in Ireland
Set your prices once, in euro, and every quote takes them. Start from your trade’s book, with the Irish names for regulated work, keep VAT on each line, and let the AI choose items while every price stays yours.
Coming soon to the App Store and Google Play.
What does a price book do for a plumber or an electrician?
It holds what you charge for, from the call-out charge to 15 mm copper by the metre, and every quote and invoice is priced from it.
Open the Price book tab and tap New. Each item gets a Name, a Type (Labour, Material or Other), a Unit and a Price per unit, which you can leave blank for now: the item then reads No price.
Is there a starter book for Irish trades?
Yes, one for each of ten trades, 30 to 80 items each, in metric units. Most items read as they would in Britain, but regulated work uses the Irish names: the electrician’s book has a Fuse board upgrade, a Periodic inspection report (PIR) and a Testing and completion certificate (Safe Electric); the heating engineer’s has an Oil boiler service and a Gas safety check and Declaration of Conformance; the mechanic’s has a Pre-NCT check.
Tap Choose your trade on an empty book and enter Your hourly rate for the hourly labour items. The rest start without a price for you to fill in.
A hot press job, and a part that wasn’t in the book
Seán Byrne is the Galway plumber in this site’s screenshots, a demo business we made for them. His book is the plumber’s starter list with his €70 hourly rate and his own prices. For a new immersion and cylinder thermostat, the draft used three of his items:
From his price book
- Immersion heater replacement€145.00
- Labour€70.00 an hour, one hour to fit the new cylinder thermostat
- Sundries (solder, sealant, PTFE tape)€15.00 a job
Not in his book
- The cylinder thermostat itself. Rather than guess a price, the draft asked: “The cylinder thermostat isn’t in your price book. Add it as a custom item?”
The three lines came to €230.00 with 13.5% VAT included, €27.36 of it VAT. Seán prices the thermostat as a custom item on this quote; added to his book from the Price book tab, it’s there for the AI the next time.
How does VAT work with my prices?
VAT sits on the quote, not in the book. A new quote starts with Prices include VAT on, so your book price is what the customer pays, and each line takes your default rate as it’s added. Quotebird sets up a VAT-registered business with 13.5%, 23%, 9% and 0%, with 13.5% as the default.
Tap a line to change its rate, to 23% for instance. Invoices show each line’s rate and its price before VAT. Not registered? VAT stays off.
What happens when a job needs something that isn’t in the book?
The AI doesn’t invent a price for it. It sees your item names, units and types, never the prices, and work it can’t match comes in as No price, adding nothing to the total. It may also ask under Worth checking whether to add a part as a custom item.
Price a No price line and tap Save, and Quotebird asks whether to Save to price book or keep it for Only this quote. Saved, it’s priced for you the next time.
Can I change a price without changing old quotes?
Yes. Edit the item and new quotes take the new price, as do drafts you add it to; anything already sent keeps the price it went out with. Change a book price on a quote and Quotebird asks whether the change is for the book or that quote alone.
Items you’ve stopped using go to Archive. They leave the list, new quotes and the AI’s choices, wait under Archived, and come back with Restore. Nothing is deleted, because a sent quote may name it.
Can I bring my prices from Joist or a spreadsheet?
Yes. On a computer, open Items in Joist, then the ⋮ menu, then Export; or save your sheet as CSV. Then go to Settings → Import customers and items and pick Price book. Quotebird matches the columns by name for you to check, takes up to 5,000 rows, and skips anything already in your book.
Questions
Are the units metric?
Yes: metre, square metre, cubic metre, litre, kilogram and tonne, as well as each, hour, day, job, visit and room. Pipe is priced by the metre in the starter books.
Do I have to price everything before my first quote?
No. An item without a price shows No price on the quote and adds nothing to the total. Fill prices in as the work comes, and set them before you send.
Can I get my price book back out?
Yes. Settings → Export your data makes a zip with every PDF you sent and price-book.csv, archived items too.
Step by step, with every button
Questions? Write to us at support@quotebird.app.