Quotes from photos, for tradesmen in Ireland
Take a few photos at the call-out, talk the job through, and Quotebird drafts the quote from your own price book. Every price is yours, and you check each line before the customer sees it.
Coming soon to the App Store and Google Play.
How does it work at a call-out?
Tap the camera button and take a few photos; the first five go to the AI. Then talk the job through in a voice note of up to three minutes, or type a note. A size or a length, like “27 inch immersion” or “about 4 m of 15 mm pipe”, makes the quantities far better.
Tap Draft the quote. The quote opens there and then, and the lines follow a few seconds later, each one an item from your price book with a quantity and a unit.
What if the customer just sends a photo?
Plenty of jobs start with a photo on WhatsApp. Save it to your phone, add it with Choose from library and type what the customer said into the note. The draft’s Worth checking list then gives you the questions to ring them back with before you send the quote.
On Pro, customers can send the photos straight to you through your request link. Put it on your website or Facebook page; each request arrives in Quotes as a draft quote with the photos, the Eircode if they give it and what they need. If they agree to an AI draft, the lines are there when you open it.
An immersion in the hot press, drafted
Seán Byrne is the plumber in this site’s screenshots, a demo business we made for them. He took two photos in the hot press and recorded six seconds:
“Replace the immersion and the cylinder thermostat in the hot press.”
What the draft listed
- Immersion heater replacement
- LabourFit the new cylinder thermostat
- Sundries (solder, sealant, PTFE tape)
What it assumed
- The cylinder is sound and doesn’t need replacing.
- The immersion is a standard 27 inch element.
Worth checking
- Is there a timer on the immersion switch?
- The cylinder thermostat isn’t in your price book. Add it as a custom item?
The immersion took Seán’s own price and Quotebird added the VAT. The thermostat itself is the open question: one tap adds it as a custom item, priced by him.
Who sets the prices, and how is VAT shown?
You do. The AI chooses items from your price book and estimates the quantities, and never a euro amount. Each line is the quantity times your own price, and Quotebird adds the VAT and the total. In the example below the work carries 13.5% VAT.
Each line shows its VAT rate and its price before VAT, so the same quote works for a household or a business. Not registered for VAT? It stays off.
What if the job needs something that isn’t in my price book?
The draft doesn’t invent a price for it. Work your book doesn’t cover comes in marked No price, and the AI may ask under Worth checking whether to add it as a custom item. In the example below it put the thermostat fitting down as labour and asked about the part. Every quantity it estimated is marked AI estimate, confirm until you check it and tap Save.
Where do the photos go?
To the AI only when you’ve agreed to it. When you ask for a draft, the photos and notes go to OpenAI’s AI, which doesn’t train on them and deletes them within 30 days; they may be processed outside the EU under standard contractual clauses. Photos can show a customer’s home, so take only what the job needs. AI drafts can be switched off in Settings; see our privacy policy.
And with no coverage?
Take the photos and tap Draft the quote regardless, whether you’re in a basement or down a country road. The quote sits at Waiting to start and drafts once the photos and voice note upload.
Questions
Will the customer see that AI was used?
Yes, the quote prints “This quote was drafted with the help of AI. The business set the prices.”
Are the AI’s quantities right?
Treat them as a first go. A measurement you give beats what it reads off a photo, and anything in the voice note it isn’t sure of comes back as a question. Nothing counts until you’ve confirmed it.
Do I have to be registered for VAT?
No. If you’re not, VAT stays off your quotes and invoices, and the drafting works exactly the same.
How many drafts can I do?
20 an hour at most. AI drafts are part of the Standard and Pro plans, and Write it myself lets you build a quote by hand.
Step by step, with every button
Questions? Write to us at support@quotebird.app.